OPEN POSITIONS
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EXECUTIVE ASSISTANT
August 1, 2018
We are looking to employ an Executive Assistant for the Head of BD (Business Development) to support the management duties of the business development and provide administrative support in a well-organised and timely manner. Any candidate must be a dynamic and enthusiastic individual with a passion for working with young people and interest in online retail business. You will be expected to be able to work on a one-to-one basis on a variety of tasks as well as with groups of young people.
Main Job Tasks and Responsibilities
Main Job Tasks and Responsibilities include but are not limited to:
To provide general administrative support to the Head of BD of Pilsan & Tesup
Work daily on Tesup web pages
Arrange meetings for the Head of BD
Continue and maintain clear and functional record-keeping systems and databases as required while maintaining the integrity of secure filing and archiving systems
Answer and manage incoming calls and act as first point of contact for the companies
Undertake general administrative tasks and functions as required including: typing correspondence, photocopying, printing, creating files, incoming/outgoing post, making general telephone and email enquiries
Monitor, screen, respond to and distribute incoming communications
Meet clients in a professional manner
Be responsible for maintaining stocks of goods that are required
Ensure confidentiality at all times
Review operating practices and implement improvements where necessary
Conduct research, collect and analyse data to prepare reports and documents
Record, transcribe and distribute minutes of meetings
Co-ordinate project-based work
Supervise, coach and train variety of staff and trainees/apprentices
Education and Experience
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Google applications
Knowledge of standard office administrative practices and procedures
Competencies
Organisational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability
Ability to multi-task
IT literate
Passion to learn and develop
Positive and flexible 'can do' attitude to new ideas and change
Working at home