OPEN POSITIONS

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EXECUTIVE ASSISTANT

August 1, 2018

We are looking to employ an Executive Assistant for the Head of BD (Business Development) to support the management duties of the business development and provide administrative support in a well-organised and timely manner. Any candidate must be a dynamic and enthusiastic individual with a passion for working with young people and interest in online retail business. You will be expected to be able to work on a one-to-one basis on a variety of tasks as well as with groups of young people. 

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Main Job Tasks and Responsibilities

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Main Job Tasks and Responsibilities include but are not limited to: 

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  • To provide general administrative support to the Head of BD of Pilsan & Tesup 

  • Work daily on Tesup web pages

  • Arrange meetings for the Head of BD

  • Continue and maintain clear and functional record-keeping systems and databases as required while maintaining the integrity of secure filing and archiving systems 

  • Answer and manage incoming calls and act as first point of contact for the companies

  • Undertake general administrative tasks and functions as required including: typing correspondence, photocopying, printing, creating files, incoming/outgoing post, making general telephone and email enquiries 

  • Monitor, screen, respond to and distribute incoming communications 

  • Meet clients in a professional manner 

  • Be responsible for maintaining stocks of goods that are required

  • Ensure confidentiality at all times 

  • Review operating practices and implement improvements where necessary 

  • Conduct research, collect and analyse data to prepare reports and documents 

  • Record, transcribe and distribute minutes of meetings 

  • Co-ordinate project-based work 

  • Supervise, coach and train variety of staff and trainees/apprentices 

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Education and Experience ​

  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Google applications

  • Knowledge of standard office administrative practices and procedures

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Competencies

  • Organisational and planning skills 

  • Communication skills 

  • Information gathering and monitoring skills 

  • Problem analysis and problem solving skills 

  • Judgment and decision-making ability 

  • Initiative 

  • Confidentiality 

  • Team member 

  • Attention to detail and accuracy 

  • Adaptability 

  • Ability to multi-task 

  • IT literate 

  • Passion to learn and develop 

  • Positive and flexible 'can do' attitude to new ideas and change

  • Working at home